Before Selecting a Card Issuer: An Introduction to P-Cards

Monday, May 10th; 11:00 AM - 12:00 PM

Lynn Larson, CPCP - Manager, Industry Information and Research

National Association of Purchasing Card Professionals (NAPCP)

Best Suited for Attendees Seeking P-Card Fundamentals

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Basic # 1300 - New Session

Are purchasing cards unfamiliar to you? Or do you have some p-card experience, but could benefit from a review of the fundamentals? If so, then this session, covering the following topics, may fit your needs:

• Participants in the p-card process
• How p-cards work
• A high-level industry overview
• Card and program types
• The p-card value proposition
• Key items to address internally before conducting a request for proposal (RFP) process for a card issuer

By attending this session, participants will be able to articulate the potential benefits of a p-card program to their management and relay how their organization should prepare for and pursue the p-card opportunity.

Tuesday, May 11th; 2:15 - 3:15 PM

Edmundo Morgado - Director of Supply Chain Management

Robert Thomas - Relationship Manager

CSC - 100-plus AP Employees; Computer Services

BizAps, Business Services

Best Suited for Companies Processing 250,000-500,000 Invoices Annually

Presentation Style - Traditional PowerPoint / Case Study

Field of Study - Business Management & Organization

Intermediate # 1305 - New Session

The focus of this session is on proper supplier on-boarding when procurement cards are leveraged as a payment method for purchase order-based transactions. The on-boarding is not just about suppliers but also your organization's rules, controls, and processes, as well as all of the touch points of transaction data.

The presentation will look at CSC and what its card volume was before, how it brought on suppliers, and the problems encountered. Discussion will include discovery of the problem, resolution, and moving forward, what the expansion has meant to the organization. Key reasons to attend:

• Learn from what a large company does to increase the use of cards by extending it to the PO process.
• Find out the impact of organizational controls on the ability to leverage p-cards for POs.

Tuesday, May 11th; 3:30 - 4:30 PM

Rick Swartwood - Senior Finance Manager

Lockheed Martin Corporation

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Intermediate # 1310 - New Session

This presentation will focus on continuous and controlled growth of the commercial card program at Lockheed Martin. The highlights of this presentation will be the technology improvements Lockheed Martin has made that continue to push the technology envelope just a little farther. The technological advances include:

• Realtime early warning - a game-changing audit and compliance data-mining approach designed to provide near real-time assurance to Lockheed Martin p-card policies and to enable immediate action on any red-flag exceptions.
• LM Visapurchase order settlement - a secure, electronic AP p-card settlement process that enables enrolled Lockheed Martin suppliers to bill Lockheed Martin via the Visa network at the time of shipment for any PO purchase
• XiBuy p-card portal - a cutting edge hybrid process designed to take advantage of the data and integration efficiencies that are embedded in the purchase order process while capturing the savings and ease of use inherent to traditional p-card programs

Maintaining Control While Operating an Efficient and Effective Card Program

Thursday, May 13th; 8:45 - 9:45 AM

Johnna Hayes - Accounting Manager

Lowe's Companies, Inc. - 200 AP Employees; Retail Industry

Best Suited for Companies Processing more than 750,000 Invoices Annually

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Basic # 1315 - New Session

Lowe's operates a very large card program with approximately 18,000 active cards (including ghost cards). Other organizations frequently inquire about management of the card program. Although not a true one-card program, the program has merged activity (travel and purchasing) to a single card (purchase card), with no separate travel card program. Lowe's considers its approach in managing this program efficient, effective and controlled. In this presentation the processes and procedures used to manage the card program will be shared.

Wednesday, May 12th; 9:45 - 10:45 AM

Lorraine Creek, CAPP - Assistant Director Finance Operations

Lynn Oakland, CAPA - Accounts Payable Lead

The Regence Group - 15 AP Employees; Finance, Insurance and Real Estate Industry

Best Suited for Companies Processing fewer than 250,000 Invoices Annually

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Advanced # 1320 - New Session

The power of technology is inescapable; however, the magnification of technology can be achieved when two incredible technologies are paired and implemented as one. Learn how Regence transitioned from relying heavily on employee-funded travel and agent-assisted travel to a credit card platform and online travel reservation system that:

• Eliminated employee's funding business related travel and expense.
• Provided spending controls through MCC blocks.
• Generated a revenue stream for accounts payable (better use of members' dollars).
• Reduced AP head count.
• Transitioned employee travel reservations to a real-time, online system providing time savings and improved employee satisfaction.
• Achieved 80 percent adoption within 60 days of companywide rollout.

Order-Based P-Card Reconciliation: Revolution or Evolution?

Tuesday, May 11th; 11:00 AM - 12:00 PM

Rick Swartwood - Commercial Card Program Manager

Lockheed Martin - 100-plus AP Employees; Manufacturing Industry

Greg Tonini - Lead Consultant

BizAps - Business Services

Best Suited for Companies Processing 250,000-500,000 Invoices Annually

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Advanced # 1325 - New Session

As the p-card industry evolves so does the technology and the processes required to manage p-card programs. Lockheed Martin, a well-known commercial card industry leader, has recently mandated the use of purchase orders to facilitate its p-card reconciliation process. This session will focus on:

• The philosophical journey that has led Lockheed Martin to this paradigm-shifting decision.
• The compelling control and visibility attributes behind the decision to mandate order-based reconciliations and the key financial and nonfinancial elements of this "new" p-card value proposition.

P-Card Program: Friend or Foe? A Valuable Tool but Not Without its Share of Risks

Wednesday, May 12th; 9:45 - 10:45 AM

Louise Moffett, CAPP - AP Manager

Analytical Graphics, Inc. - 3 AP Employees; Computer Services

Best Suited for Companies Processing fewer than 250,000 Invoices Annually

Presentation Style - Traditional Power Point

Field of Study - Business Management & Organization

Advanced # 1330- New Session

This presentation will focus on all aspects of a purchasing card program, from assessing the values and risks of a p-card program to implementation. The session will include a PowerPoint presentation but is designed primarily to be an interactive discussion with those who already have a p-card program in place sharing their experiences with those who are contemplating implementing a program. This session will also give those who have a program in place the opportunity to get or give advice on their particular challenges and victories. Key topics will include:

• P-cards vs. travel cards
• Values and risks of a p-card program
• Choosing the card issuer
• Minimizing risk/maximizing benefits
• Cardholder communications and training
• Implementation

P-Card Program Controls

Tuesday, May 11th; 11:00 AM - 12:00 PM

Lynn Larson, CPCP - Manager, Industry Information and Research

National Association of Purchasing Card Professionals (NAPCP)

Best Suited for Any Size of Organization

Presentation Style - Traditional PowerPoint

Field of Study - Auditing

Intermediate # 1335 - New Session

An effective control environment is critical to the success of every purchasing card program. Controls help an organization prevent fraud and misuse, and gain the confidence and support of management and auditors. Astute organizations ensure that controls keep pace with program growth and support compliance with regulatory requirements.

Controls vary from one organization to the next, but a typical control framework centers on common program elements. The NAPCP's Lynn Larson will explore the key control elements that end-user organizations need to address, including controls pertaining to opening and closing accounts, changing cardholders' limits, the p-card accounting process, and more. Larson will also discuss the role that technology plays in the control environment, fraud prevention tips and audit approaches.

This session is geared toward any p-card end-user organization seeking to strengthen its program controls. After attending this session, end users will be able to evaluate the completeness of their own program controls and address any gaps. Attendees should have a basic understanding of p-cards.

Purchasing Card Best Practices

Wednesday, May 12th; 9:45 - 10:45 AM

Chris Evanoff - Principal

Soltec, Inc. - Business Services

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Basic # 1340 - Updated Session

The purchasing card is the most efficient method for purchasing and payment of low-value materials and services, which allows end users to place orders directly with suppliers without the involvement of purchasing, receiving, and accounts payable functions. The p-card enables department end-users to order directly from suppliers without requisitions, purchase orders, invoices, or approvals. Although the process is relatively simple, many companies have implemented the purchasing card in a multitude of ways by adopting various technologies, imposing many redundant controls and creating many nonvalue activities in support of this very simple process. This session will identify best practice techniques and policies and procedures that are designed to simplify and expand any purchasing card program. If you are currently using the purchasing card or considering implementation, this session is a must for you. Key issues of 1099 reporting, sales-tax processing and controls and approvals will be reviewed. Additionally, all accounts payable transactions will be reviewed and purchasing card candidates will be identified.

Practice What You Preach - Purchasing Card Success!

Tuesday, May 11th; 3:30 - 4:30 PM

Louise Perchinsky - CURRANT, Card Services, Account Development, Past, VP, AP Manager (17 yrs)

George Seifert - VP, Treasury Management Officer

PNC Bank - Finance, Insurance and Real Estate Industry

Presentation Style - Traditional Power Point Presentation

Field of Study - Business Management & Organization

Advanced # 1345 - New Session

How our company overcame the "hurdle" of utilizing their own service to improve the A/P process

• B2B Payments Landscape and Trends
• Payment optimization strategies
• Integration of card program options
• Navigating the vendor enablement process
• Share Our Internal Success Story
• Questions and answers