Procure-to-Pay Sessions

Developing and Implementing Electronic Invoice and Payments: Avoiding the Potholes

Monday, May 10th; 11:00 AM - 12:00 PM

Henry Ijams - Managing Director

PayStream Advisors - Business Services

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Intermediate # 1700 - New Session

So you've decided to move forward with your electronic initiative - now what? First step: Uncover the lessons learned from those who have traveled the road ahead. What are the most common errors made? How can you assure you make your adoption goals? In this session, you will be taken "deep-cover" inside a case study of a company that has implemented e-invoicing and payment solutions. What worked? What didn't? Why? You will have ample time to ask questions, seek clarifying examples and share your own ideas.

Equal Treatment for POs and P-Cards When Automating Procurement and AP

Wednesday, May 12th; 11:00 AM - 12:00 PM

Gary Neights - Global Procurement Director

Elemica

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Intermediate # 1705 - Updated Session

Allowing requisitioners and purchasing to select whether to settle an individual order via p-card or purchase order at the time of order creation provides process and settlement flexibility to the organization. This presentation provides an overview of what was involved to establish this process with vendors, including attaining compliance to ensure that p-card data was protected in accordance with PCI and FACTA requirements for large and small vendors. This session will:

  • List the benefits of real-time selection of settlement method at time of PO creation.
  • Describe when to settle via p-card versus purchase order.
  • Summarize the key elements of PCI and FACTA compliance.
  • Describe how attaining compliance can be beneficial to the organization.
  • Summarize watchouts when getting certified.

Evaluated Receipts Settlement a.k.a. Pay-on-Receipt

Thursday, May 13th; 10:00 - 11:00 AM

Chris Evanoff - Principal

Soltec, Inc. - Business Services

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Overview # 1710 - Updated Session

Evaluated receipts settlement (ERS) a.k.a. pay-on-receipt is a process that eliminates the supplier's invoice from the procurement and disbursement process. Instead this process determines supplier payment based on accurate and timely purchase orders (price) and receiving (quantity) information. With its dramatic cost reduction potential and ease of implementation, this process has become one of the most sought-after best practice solutions in North America. This ERS session addresses all of the principles, cost savings, and requirements of ERS, as well as techniques for implementation. ERS is not a software or technology solution, nor does it require electronic data interchange (EDI). ERS is a fundamental change in the procurement and disbursement process with a major focus on data quality in purchasing and receiving. This session will provide you with:

  • Complete understanding of the ERS process.
  • Impacts of ERS to purchasing, receiving and accounts payable.
  • Understanding the auditing, information systems and supply requirements.
  • Implementation approach to achieve pilot launch.

Improving Cash Flow for You and Your Vendor While Turning AP into a True Value-Added Partner

Tuesday, May 11th; 3:30 - 4:30 PM

Brandon Laws - Director Corporate Payables

Lowe's Companies, Inc. - 210 AP Employees; Retail Industry

Best Suited for Companies Processing more than 750,000 Invoices Annually

Presentation Style - Traditional PowerPoint

Field of Study - Finance

Intermediate # 1715 - Updated Session

Learn how a major retailer has implemented supply chain financing to drive DPO and improve cash flow. Attendees will gain a refresher on key cash conversion cycle metrics and more specifically AP levers that can improve the cash conversion cycle. Participants will gain an understanding of how supply chain financing can be used within their company to drive cash flow and migrate their AP department from a back-end function to a value-added business partner with the buying organization.

Is Your "Pay" Process Really Integrated to Your "Procure" Process?

Tuesday, May 11th; 3:30 - 4:30 PM

Brian Shannon - Principal Process Strategist

Dolphin - Business Services

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Intermediate # 1720 - New Session

Explore new strategies for integrating accounts payable with procurement for a more complete, efficient, and cost-effective purchase-to-pay process. Discover how to identify and overcome common process optimization challenges such as incomplete vendor and material master data, inconsistent purchase requisitions and orders, data entry and image capture, verification of invoice data, and accurately matching invoice line items with purchase orders. This session will use real project examples to show how to identify the need for an optimal mix of purchase order/non-purchase order invoices and related implications for automation, control and simplification of coding, and approval functions.

You'll learn how to identify and avoid common mistakes to ensure a smoother downstream delivery and invoice-to-pay process. Gain insight into specific purchase-to-pay benefits your company could realize, such as lucrative cash discounts for early payments, stronger negotiating positions with suppliers, and better compliance to bullet-proof your business case. Key learning points:

  • Understand deficiencies/gaps with standard accounts payable and procurement integration.
  • Highlight existing capabilities of standard SAP functionality and how to complement those to fill the gaps.
  • Examine the workflow opportunities for procurement/accounts payable.
  • View first-hand the power of visibility and status management for accounts payable.
  • Review workflow scenarios that support an efficient AP/procurement exception business process (including coding, approvals, rejections).
  • Look at ways to quantify return on investment for P2P enhancements.

Managing Liquidity: An Introduction to Dynamic Discounting, Its Use, and Its Benefits

Monday, May 10th; 9:45 - 10:45 AM

Bertram Meyer - CEO

Taulia, Inc. - Business Services

Best Suited for Companies Processing - 500,000-750,000 Invoices Annually

Presentation Style - Interactive Facilitated Discussion

Field of Study - Finance

Basic # 1725 - New Session

The session is a comprehensive introduction to dynamic discounting, covering the concept, the underlying logic, and the various forms of implementations. Specific learning topics:

  • Gain a deep understanding of what dynamic discounts are, how they work, and why they can help to address the cash management needs of both buyers and suppliers. Learn how such dynamic discounts can result in significantly improved discount capture rates for large buyers while at the same time helping their suppliers to reduce working capital.
  • Hear why dynamic discounts are especially powerful in times of high focus on liquidity and what sets them apart from other supply chain financing tools.
  • Understand the core criteria that determine whether dynamic discounting will work well for your company. Gain an overview on the various elements of the dynamic discounting universe: From one-time early payment offers to contractually agreed dynamic payment terms.
  • Get recommendations on how to best start using dynamic discounts: With which buyers or suppliers to start, which communication channels to focus on and which departments to involve when.
  • Hear what different categories of dynamic discounting solutions exist today and what differentiates them. Learn what possibilities exist to be able to fully manage dynamic payment terms within SAP and how the SAP system can best be enables to handle such payment terms. Gather tips on how additional effort for your AP department can be avoided.

97 % Paperless and Only Slightly Bruised and Battered

Thursday, May 13th; 10:00 - 11:00 AM

Bruce Mairose - Director of Operations - Procure-to-Pay

Robin Balliet - Process Coordinator

Mayo Clinic - 60 AP Employees; Healthcare Services

Best Suited for Companies Processing 500,000-750,000 Invoices Annually

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Advanced # 1730 - Updated Session

In October 2008, the Mayo Clinic's procure-to-pay shared services operation implemented optical character recognition technology. The implementation of OCR software allowed Mayo Clinic to develop a 97 percent electronic invoice process, reduce operating costs, increase connectivity to the procurement team, increase visibility into liabilities, and increase payment accuracy.

A recently formed procure-to-pay operation, Mayo Clinic has also used the OCR technology to integrate closely the accounts payable and procurement teams to increase efficiency and reduce costs. Through personal experience Mayo Clinic will share with you lessons learned during the planning, implementation, and post implementation steps for an organization that processes 800,000 invoices annually. Join Mayo Clinic as we discuss:

  • How to determine the value proposition for OCR for your organization
  • Key success factors to transition from paper to electronic
  • How to develop meaningful metrics for disbursement activities
  • How to integrate procurement into daily accounts payable operations
  • How to optimize OCR technology after initial implementation

Optimizing Supplier Discounts: How to Make It

Wednesday, May 12th; 9:45 - 10:45 AM

Bruce Hanavan - Senior VP Executive

Scott Engelking - Director of Global Purchase to Pay and Business Process Outsourcing

Direct Commerce, Inc. - Business Services

Eli Lilly and Company - 20 AP Employees; Healthcare Services

Presentation Style - Traditional PowerPoint / Case Study

Field of Study - Finance

Basic # 1735 - New Session

A great discount management program can't just be "turned on." A great program has to provide the people, the technology, and the processes that match with your business culture. A great program makes it easy for suppliers to offer discounts and assures that you will take the discounts when offered.

The right program allows your suppliers to set up discount preferences, terms, and timing, in advance, and then programmatically ensures payments are made and discounts are taken - thus saving your company millions of dollars annually.

Come hear how Eli Lilly and Company implemented a customized discount management program and knew that a successful program needed to be aligned with Eli Lilly's culture and business process. Now, after applying the right technology tool and human capital, the results speak for themselves: Eli Lilly's discount management program is saving the company millions of dollars per year. Lilly suppliers can now choose from a variety of payment terms and submission methods that are intuitive and don't require follow-up. Highlights include:

  • How Eli Lilly leveraged its discount management to save millions of dollars per year
  • How to optimize discount management at your company
  • How to quantify the savings with the right discount management program

Purchasing and Receiving Best Practices for AP

Wednesday, May 12th; 11:00 AM - 12:00 PM

Chris Evanoff - Principal

Soltec, Inc. - Business Services

Presentation Style - Traditional PowerPoint

Field of Study - Business Management & Organization

Intermediate # 1740 - Updated Session

This session will provide a number of best practices in the procurement cycle that are essential in simplifying and reducing the number of exceptions and mismatches that currently exist in accounts payable. In order to optimize and significantly improve any accounts payable process. It is essential that purchasing and receiving organization make necessary changes in order to simplify and improve the procure-to-pay cycle. The session will provide simple techniques to improve data quality in purchasing and receiving. Many of these best practices implemented on their own can provide a significant return to any company. The session will cover the following topics:

  • PO data quality
  • Pricing/unit of measure
  • FOB/freight terms
  • Supplementary and miscellaneous charges
  • Receipt and verification process
  • Processing of return/defective materials

Spending Too Much Time and Effort on Purchase Orders with Little Value?

Tuesday, May 11th; 3:30 - 4:30 PM

Steve Bennion - Director of Sales

ReadSoft - Business Services

Best Suited for Companies Processing fewer than 250,000 Invoices Annually

Presentation Style - Traditional Power Point

Field of Study - Business Management & Organization

Basic # 1745 - New Session

The creation and approval of purchase requests can be and often is time-consuming and problematic within an organization. Lacking a standardized process, too many organizations' workflows suffer from purchase request setbacks and delays. Purchases are often deemed too small to necessitate a formal process while at the same time more costly purchases require complex bill of materials and approvals. Due to the non-standardized, manual practices typically used, this often creates additional problems downstream as errors need to be reconciled. This can be costly in incorrect sourcing, incorrect purchases, and when accounts payable must reconcile these errors. Join this session to learn how to standardize the requisition process with the appropriate sophistication while keeping it practical and easy-to-use for all purchases. We will discuss how you can reduce the need for manually processing with tools that enable the creation and approval of Web-based requisitions, and then automatically create purchase orders. The audience will learn how this tool inevitably ensures reduced processing errors and incorrect entries by enabling users to concentrate on the crucial steps of the process. Join the discussion to learn how to accelerate your workflow with this unique feature that ultimately increases precision in the entire process.

"Break on Through to the Other Side - of Vendor Portals" - A Discussion about Vendor Portals?

Tuesday, May 11th; 3:30 - 4:30 PM

Sherry DePew - VP, Account Management

Lavante - Business Services

Presentation Style - Traditional Power Point Presentation

Field of Study - Business Management & Organization

Overview # 1750 - New Session

Vendor portals (a.k.a supplier portals) have garnered a lot of attention lately. A number of recent industry surveys have named vendor portals as one of the most in-demand technologies for 2010. However, portals are a new concept and the definition varies widely. Dynamic discounting, vendor on-boarding, master vendor data management, disaster planning, cross-enterprise vendor visibility, diversity tracking, tax ID management and more are just some of the capabilities often discussed. Choosing what functionality to offer first, defining the target users, and considering a win-win value proposition for the vendor and the client company are keys to success. Lavante will review the various types and functions of vendor portals and ways to increase vendor acceptance rates.